Full Terms And Conditions: http://www.clarejosa.com/not-so-small-print/
Terms Relevant To Speaking Contracts:
Intellectual Property Rights & Limits Of Use
All materials presented shall remain the sole property of Soultuitive Leadership Ltd or its licensors. The use of our trademarks, content and intellectual property is forbidden without the express written consent from Clare Josa.
You must not:
- Republish Clare’s material without prior written consent, including any slides she uses.
- Record, reproduce, duplicate, create derivative, copy, distribute, broadcast or otherwise exploit material from the event for any other purpose, without Clare’s written consent and paying the agreed fee for this.
- Use any content from this event, other than as agreed in writing with Clare.
Booking Clare To Speak Or Deliver Virtual Training
The agreed speaker fee must be paid, in full, at least 30 days before the event or within 14 days of receipt of the invoice, whichever is sooner, in order to confirm Clare’s attendance and for the event to proceed.
For invoices over £5,000, the terms for this are 50% upon commissioning and 50% within 7 days of originally agreed event date.
Licensing Of Replay
If agreed, this contract includes the specified number of replay tickets, valid for 12 calendar months from the date of the event. The replay will be professionally recorded by Soultuitive Leadership Ltd, edited by Clare’s team and hosted in a secure area on her website, along with the additional resources agreed in briefing meetings, within one working day of the event.
Recording of the event for use internally by a client is an option, but this will attract a licensing fee and this must be agreed at the point of commissioning the event.
Rescheduling Or Cancellation
If an event is cancelled, rather than rescheduled, the following terms apply:
- More than two months ahead: an hourly rate of £295 + VAT for meetings attended and work already carried out
- 1-2 months ahead: 50%
- 1 month – 2 weeks ahead: 75%
- Less than two weeks ahead: 100%
If the event is rescheduled less than 2 months ahead, then Clare is likely to have turned away other work already, and would reserve the right to charge a 50% rescheduling fee, plus any non-refundable costs. The rescheduled event must take place within six months of the original event, otherwise Clare’s speaker fee at that new time may apply.
In the event of a force majeure situation requiring the event to be rearranged, on either side, no cancellation fees would be liable, as long as the event is rescheduled within six months.
For in-person events, the client must evidence that reasonable Covid mitigations are in place, to ensure the event doesn’t become a super-spreader or pose a risk to the attendees, including Clare.
For conference-style events, if the UK incidence rate for Covid infections is higher than 1 in 50 people (as confirmed by ONS or Zoe App data), then in a 500-person conference room, statistically there will be at least 10 people with Covid. In such situations, precautions must, as a minimum, include:
- mandatory LFT testing for all attendees, no more than 24 hours ahead of the event
- anyone with Covid symptoms being barred from the event, even if their LFT is negative
- venue ventilation
- and reasonable social distancing.
Without these precautions, all attendees are at risk, especially anyone who is clinically vulnerable or who is shielding family members. Most people’s vaccine effectiveness in the UK has now waned and the general population is not going to be offered boosters in 2022, so many more are at risk than previously. Covid, for many, is not a mild disease, and the rates of long covid are increasing, as repeat infections increase, leading to long-term sick leave.
Whilst Clare is pragmatic, she cannot speak at an event that is not taking action to protect attendees, especially when Covid rates are high, and any such event should be rearranged to be made virtual, if these reasonable safety measures are not possible.
In the event of Clare being Covid-positive when an event is scheduled, this would be considered a force majeure. If she is well enough, she would present the session virtually for your audience, or rearrange the date, depending on your preference. She will not attend any event if there is a chance she could infect people.
Bespoke Corporate Work
Clare’s normal terms are 70% on commissioning and the balance to be paid 7 days after the agreed start date in the programme. For smaller contracts, such as speaking events and one-off workshops, the terms are 100% upon commissioning, in order to confirm the date in Clare’s diary.
Note: work on a project cannot commence until the initial instalment has been paid. This includes any in-house briefing meetings or course preparation.
If the contract timing slips due to the company’s actions, Clare Josa reserves the right to still be paid the balance on the originally agreed date. If it changes due to Clare’s availability, then a new date for paying the balance may be agreed.
Invoicing payment terms are normally 14 days from receipt and late charges may be applied, in line with current English law.
These Terms and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims) shall be governed by English law and we both agree to the exclusive jurisdiction of the English court.